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The most active amateur company in Cheltenham
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THE PLAYHOUSE COMPANY CHELTENHAM CONSTITUTION (APPROVED BY GENERAL MEETING ON 29/03/2003 (44th
AGM)) NAME 1. The name of the
society is THE PLAYHOUSE COMPANY, Cheltenham. OBJECTS 2. The objects of the
Society shall be the study and performance of dramatic works and musical and
theatrical productions, and for charitable and philanthropic purposes generally. The Society shall also actively support the Playhouse Theatre
by encouraging its membership to become members of the Playhouse Theatre
Cheltenham (PTC). OFFICERS 3. The officers of the
Society shall consist of Chairman, Secretary and Treasurer. COMMITTEE 4. The affairs of the
Society shall be managed by the Chairman, the Secretary and the Treasurer, and
seven Committee Members, to include a Publicity Officer, hereinafter referred to
as the Committee. Six members of the Committee, to include one Officer, shall
form a quorum. ELECTION OF OFFICERS AND COMMITTEE 5. Any two members of
the Society shall be at liberty to nominate a member of the Society as an
Officer or Committee member. The name of each member so nominated shall be sent
in writing to the Secretary at least fourteen days before the Annual General
Meeting of the Society, provided that the consent of the candidate so nominated
has first been obtained. The Officers and the said seven Committee members shall
be elected by ballot at each Annual General Meeting and shall hold office and
serve until the next Annual General Meeting when they shall retire, but shall be
eligible for re-election from year to year. APPOINTMENTS AND SUB-COMMITTEES 6.
The Committee may appoint persons to undertake such aspects of any
production of the Society as they may deem necessary. They shall also have power
to appoint such sub-committee’s as they may deem necessary or expedient, for
the purpose only of making recommendations or observations for consideration by
the Committee. ADMISSION OF MEMBERS 7. Applications
for membership shall be approved by the Committee. On payment of the first
subscription the member shall be entitled to a copy of the Company's
Constitution and all benefits and privileges of membership and be bound by its
rules. Where new membership is taken out on or after the 1st October the first
subscription shall be valid until 31st December of the following year. ANNUAL GENERAL MEETING 8. The Annual General
Meeting shall be held not later than the end of April in each year upon a date,
time and place appointed by the Committee for the following purposes:
a)
To receive from the Committee a report and statement of accounts for the
b)
To elect Officers and the said seven Committee members for the ensuing
year.
c)
To decide on any Resolution which may be submitted to the meeting NOTICE OF BUSINESS 9. Any member desirous
of moving any Resolution at the Annual General Meeting shall give notice thereof
in writing to the Secretary not less than fourteen days previous to the meeting. EXTRAORDINARY GENERAL MEETING 10. The Committee may at any time,
for any special purpose, call an Extraordinary General Meeting and they shall do
so forthwith upon the requisition in writing of any twenty members of the
Society, stating the purpose for which the meeting is required. CONVENING GENERAL MEETING 11. Twenty-one
days at least before the Annual General Meeting or any Extraordinary General
Meeting, a notice of such meeting and of the business to be transacted thereat,
shall be sent to every member of the Society. The statement of accounts shall be
available to every member of the Society attending the said meeting. PROCEEDINGS AT GENERAL MEETING 12. At all general meetings of the
Society the Chairman, or nominated representative, shall take the chair. Any
member of the Society present shall be entitled to one vote upon every motion
and in case of an equality of votes the Chairman (or Representative) shall have
a second or casting vote. QUORUM 13. A quorum at all general meetings
shall be twenty members of the Society including Officers and the Committee. FINANCIAL YEAR 14. The financial year of the Society
shall end on the thirty-first day of December in each year, to which day the
accounts of the Society shall be balanced. VERIFICATION OF ACCOUNTS 15. The. accounts shall as
soon-as-practicable after the end of the financial year be verified by a
professional accountant. MEETINGS OF THE COMMITTEE 16. The first meeting of the
Committee shall be called by the Secretary and shall be held within twenty-one
days after the Annual General meeting. All
subsequent meetings of the Committee shall be called by the Secretary in
accordance with any resolution to that effect passed by the Committee and
failing any such resolution at the discretion of the Chairman and the Secretary.
Minutes shall be taken of all the proceedings of the Committee. VACANCIES ON COMMITTEE 17. The Committee shall have power to
appoint a member of the Society to fill any casual vacancy in any office or on
the Committee until the next Annual General meeting. SELECTION OF WORK AND MEMBERS TO TAKE PART IN SUCH WORK 18. The Committee shall approve the
work to be produced by the Society from time to time and through audition
approve the members to take part in such work, unless powers are delegated to
the Director or sub-committee. Members
shall at all times comply with the regulations made by the committee and the
instructions given by the Director. EXPULSION OF MEMBERS 19. It shall be the duty of the
Committee, if at any time they shall be of the opinion that the interests of the
Society so require, to submit the question of the expulsion of a member to a
meeting of the committee. The member whose expulsion is under consideration
shall be allowed to offer an explanation of his/her conduct verbally or in
writing and if thereupon two thirds of the members present shall vote for
his/her expulsion, he/she shall thereupon cease to be a member of the Society. SUBSCRIPTIONS 20. The Committee shall decide the
Annual Subscription for members of the Society. Such Annual Subscriptions shall
be determined and notified not later than thirty days before the year commencing
the first of January to which such a subscription relates. All Annual
Subscriptions (except the first subscription of a new member as provided by Rule
7 hereof) shall be payable on the first day of January in each year. A member
who fails to pay a subscription before the first day of April of the year in
which it falls due shall be deemed to have resigned from the Society and shall
not be entitled to vote at General Meetings. SIGNATURE OF CHEQUES 21. No cheque or other negotiable
instrument shall be drawn by the Society unless the same is signed by any two of
the Chairman, the Treasurer, and one other nominated member of the committee. PRODUCTION EXPENDITURE 22. A Budget Meeting shall be held
for each and every production as early as is practicable. Funds must be approved
by the Chairman and Treasurer following agreement, at the said Budget Meeting,
with the Director and members of the production team. Due regard shall be given
to realising a reasonable profit after taking account of estimated receipts and
expenditure. PROHIBITIONS 23. No member of the Society shall
enter into any engagement on behalf of the Society, nor order any article or
thing in the name of or on behalf of the Society, without prior authority of the
Committee, and no member shall unless otherwise agreed by the Committee on any
pretence or in any manner receive any profit, salary or emolument from the funds
or transactions of the Society. DISSOLUTION 24. The Society shall not be
dissolved without the consent of three fourths of those members who have paid
their subscriptions for the year in which the proposal for dissolution is made.
If upon the winding up or dissolution of the Society there remains, after
satisfaction of all debts and liabilities, any property whatsoever the same
shall be given or transferred to some Charitable Society or Association having
objects similar to the Society, or to some other charitable institution to be
determined by the members of the Society at or before the time of dissolution. MEMBERS ADDRESSES 25. Every member of the Society shall
from time to time communicate to the Secretary their address.
Notices of all General Meetings shall be posted to such addresses and be
deemed as having been duly given on the day following the date of posting. INTERPRETATION OF RULES 26. The Committee shall be the sole
authority for the interpretation of these rules and the decision of the
Committee upon any question of interpretation, or upon any other matter
affecting the Society and not provided for by these rules made thereunder, shall
be final and binding on the members. AMENDMENT OF RULES 27. These Rules may be added to,
repealed or amended by resolution at any Annual or Extraordinary General
Meeting, provided that no such resolution shall be deemed to have been passed
unless it be carried by a majority of at least two-thirds of the members voting
thereon. |
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